Delegations


Rainbow District School Board welcomes delegations to the Board in accordance with section 4.13 and 4.14 of the Board's Governance By-Laws:

4.13       

Any persons or delegations wishing to appear before or present a brief to the Board or a Committee shall apply in writing to the Secretary of the Board at least sixteen (16) calendar days prior to the meeting at which the presentation is to be made. 


4.13.01    

The application shall state:

  • the matter on which the submission is to be made,
  • the name of the individual(s)(maximum 2) or the organization or interested parties to be represented,
  • the authority of the spokesperson.



4.13.02   

A copy of the brief must be provided to the Secretary of the Board no later than 1:00 pm at least twelve (12) calendar days prior to the meeting.  This rule may be suspended by a vote of two-thirds of the members present at the meeting at which the person or delegation wishes to be heard.


4.13.03   

An individual/delegation may only speak twice per topic regardless of the number of delegations they represent.


4.13.04   

Any person or delegation may be denied the right to appear before the Board by a two-thirds vote of the members of the Board present at a duly constituted meeting.


4.13.05     

The presenter(s) shall be reminded by the Chairperson that the written brief has been  included as back-up material in the agenda for the meeting and therefore, members will have had the opportunity to read the brief. The presenter(s) of the brief  may speak for approximately 10 minutes in order to summarize the  pertinent points in the brief and to outline the solution/action, which is requested. Presenter(s) should then be prepared to receive questions from the members of the Board.  Members of the Board should not present opinions at this time.


4.13.06      

At no time will trustees or staff engage in discussion with the spokesperson or any member of the delegation except to clarify, through the chairperson, a point made in the presentation.


4.13.07   

The Board’s response, when requested, will be made through the Secretary in writing at a later date, after the trustees have had the opportunity to discuss the matter and arrive at a decision. 


4.14.01       

A person or delegation wishing to appear before or present a brief to the Board or a Committee shall apply in writing.  The application shall state the matter on which the submission is to be made, the organization or interested parties to be represented, and the authority of the spokesperson. Not more than two persons may be designated spokespersons. 


4.14.02       

A copy of the brief must be provided to the Secretary of the Board at least ten (10) days prior to the meeting. This rule may be suspended by a vote of two-thirds of the members present at the meeting at which the person or delegation wishes to be heard, if in the opinion of the Chairperson and the Director, an extreme time constraint is involved.


4.14.03       

For valid reasons, any persons or delegations may be denied the right to appear before the Board by a two-thirds vote of the members of the Board present at a duly constituted meeting.


4.14.04       

The presenter is reminded that the written brief has been included as back-up material in the agenda for the meeting.  Therefore, trustees will have read the brief. The presenters of the brief may speak to the trustees for approximately 10 minutes in order to summarize the pertinent points in the brief and to outline the solution/action, which is requested.  They should then be prepared to receive questions for clarification from the trustees.


4.14.05        

The Board's response, when requested, will be made through the Secretary in writing at a later date, after the trustees have had the opportunity to discuss the matter and arrive at a decision.

For more information, please email us or phone 705.674.3171, ext.  7254.